Contract Management functions as the Central Purchasing Department for the Board of County Commissioners. Our primary duty is handling purchases over $50,000 for the Board of County Commissioners. This includes working with all departments to create Requests for Proposals, Requests for Qualifications, and Invitations to Bid to solicit for goods and services as needed.
Contract Management also oversees contracts executed by the Board of County Commissioners. We work with the County Attorney’s office to create the contracts and help the departments to administer them throughout their life cycle.
96135 Nassau Place
Yulee, FL 32097
Hours of Operation
8 A.M. to 5 P.M.
The mission of Contract Management is to facilitate the procurement of quality goods and services through a unified purchasing system that ensures integrity, fairness, and cost control to Nassau County as well as its Citizens.
To effectively administer the complete procurement cycle of all goods and services on behalf of our clients (county departments and agencies) from the initial needs determination and purchasing process, through evaluation, contract negotiations, delivery, implementation, and contract administration support through the conclusion of the contracts.
The Major Objectives are:
- To comply with federal, state and county procurement / contracting laws which govern expenditures of public funds
- To provide timely responsive support to clients
- To generate broad participation and competition among potential suppliers and contractors
- To ensure good quality products and services at competitive prices
- To ensure equal opportunity to all qualified vendors and contractors wishing to compete for County contracts
- To monitor vendor performance to insure accountability
- To provide procurement code guidance and training to clients
- To keep abreast of current developments in the field of purchasing, market conditions, and new products, and
- To formulate and recommend purchasing policy and procedures.
Contract Management’s Accomplishments for Fiscal Year 2016-2017 as follows:
Procurement Efforts: 46
- Request for Quotes 10
- Invitation to Bid 28
- Request for Proposal 2
- Request for Qualifications 6
Contract Management: 185
- New Contracts 87
- Amendments 46
- Auto Renewals 13
- Task Orders/Work Authorizations 22
- Change Orders 17
Vendor Applications Processed: 65
- New Vendors 63
- Vendor Updates 2
Contracts in Tracking System: 870
Contract Management’s Goals for Fiscal Year 2017-2018 as follows:
- Initiate Database Programs for Contract Tracking and Maintenance within Munis
- Initiate Database Program for ITB/RFQ/RFP’s within Munis
- Initiate Vendor Self Registration within Munis
- Initiate Database Program in Munis to track certificates of insurance for compliance