Contract Management functions as the Central Purchasing Department for the Board of County Commissioners. Our primary duty is handling purchases over $50,000 for the Board of County Commissioners. This includes working with all departments to create Requests for Proposals, Requests for Qualifications, and Invitations to Bid to solicit for goods and services as needed.
Contract Management also oversees contracts executed by the Board of County Commissioners. We work with the County Attorney’s office to create the contracts and help the departments to administer them throughout their life cycle.
Charlotte J. Young CPPB
96135 Nassau Place
Yulee, FL 32097
PH: (904) 491-7377
Fax: (904) 321-2658
Hours of Operation
8:00 A.M. to 5:00 P.M.
The mission of Contract Management is to facilitate the procurement of quality goods and services through a unified purchasing system that ensures integrity, fairness, and cost control to Nassau County as well as its Citizens.
To effectively administer the complete procurement cycle of all goods and services on behalf of our clients (county departments and agencies) from the initial needs determination and purchasing process, through evaluation, contract negotiations, delivery, implementation, and contract administration support through the conclusion of the contracts.
The Major Objectives are:
- to comply with federal, state and county procurement / contracting laws which govern expenditures of public funds
- to provide timely responsive support to clients
- to generate broad participation and competition among potential suppliers and contractors
- to ensure good quality products and services at competitive prices
- to ensure equal opportunity to all qualified vendors and contractors wishing to compete for County contracts
- to monitor vendor performance to insure accountability
- to provide procurement code guidance and training to clients
- to keep abreast of current developments in the field of purchasing, market conditions, and new products, and
- to formulate and recommend purchasing policy and procedures.
Goals for Fiscal Year 2012/2013
- Contact existing vendors to upate information on Vendor List to include WBE/MBE/DBE status
- Contact exisiting vendors to update their commodity code selections to reflect the more detailed five digit commodity codes now in use
- Update Purchasing Policy
- Develop a Vendor/Contractor Performance Report for departments to evaluate performance during contract to help improve vendor performance by advising us of improvements that need to be made to the contract/actions we can take to improve services to the departments; Past performance may be used as a factor in future competitive solicitation as well as aid in the renewal process
- Develop procurement policy training for user departments
- Create standard terms and conditions to be utilized for all purchases
Accomplishments from Fiscal Year 2011/2012
- Added fields to vendor application to track those certified with WBE/MBE/DBE status
- Expanded the effectiveness of Vendor List by expanding our commodity code selection from three digit to more detailed five digit selection
- Streamlined vendor application process by releasing Vendor Application on the County website
- Created library on our server of all contracts, amendments, change orders, work authorizations, supplemental agreements, and project invoices for reference